Medium

Project Oversight monitors and guides information technology projects with budgets of $500,000 and up, and for projects under $500,000 that the state CIO has determined require monitoring.

The process begins with Initiative Intake, and depending on a project's complexity, timeline and budget may continue throughout a project's life-cycle. Please read the Project Oversight Directional Statement to learn more about the group's vision, mission, core tasks, and for an overview of supporting legislation.

Fees for Project Oversight can be found under the biennium budget guidelines on the NDIT Billing page of this website.

Medium
Accordion Section Title
Current Major IT Project Dashboard

The Major IT Project Dashboard displays the current status of all major IT projects, updated with the most current data available, refreshed multiple times per day.

Current Major IT Project Dashboard

Whenever a major IT project starts up or completes, a narrative report is documented and submitted to the Legislative IT Committee.

See Project Startup, Closeout, and Iterative Reports below.

Accordion Section Title
Project Startup, Closeout, and Iterative Reports

Whenever a major IT project starts up or completes, a narrative report is documented and submitted to the Legislative IT Committee.

Individual Projects

Agency
Startup Report
Closeout Report
Date
Attorney General's OfficeLegal Case Management System StartupLegal Case Management System Closeout2023-09
Bank of North DakotaDynamics One Stop Shop StartupDynamics One Stop Shop Closeout2023-06
Bureau of Criminal InvestigationMidwest AFIS Network Automated Biometric Identification System Startup 2021-10
Dept. of CorrectionsElectronic Medical Records StartupElectronic Medical Records Closeout2023-07
Dept. of Environmental QualityEnvironmental Regulatory Software System StartupEnvironmental Regulatory Software System Closeout2021-04
 LIMS Replacement Startup 2022-12
Dept. of Health and Human ServicesBudget Planning and Forecasting System StartupBudget Planning and Forecasting System Closeout2020-08
 Child Care Licensing System StartupChild Care Licensing System Closeout2023-06
 Early Childhood Integrated Data System StartupEarly Childhood Integrated Data System Closeout2021-03
 Electronic Benefits Transfer for Special Supplemental Nutrition Program for Women, Infants, and Children StartupElectronic Benefits Transfer for Special Supplemental Nutrition Program for Women, Infants, and Children Closeout2021-03
 Electronic Health Records StartupElectronic Health Records Closeout2021-02
 Electronic Visit Verification System StartupElectronic Visit Verification System Closeout2021-09
 Help for Homeowners StartupHelp for Homeowners Closeout2022-08
 Medicaid Management Information System Application Programming Interface StartupMedicaid Management Information System Application Programming Interface Closeout2022-12
 Medicaid Management Information System Technical Stack Upgrade StartupMedicaid Management Information System Technical Stack Upgrade Closeout2023-09
 Medical Marijuana System StartupMedical Marijuana System Closeout2019-02
 ND Rent Help StartupND Rent Help Closeout2022-03
 Qualified Service Provider Enrollment Portal Startup 2023-08
 Star Laboratory Information Management System StartupStar Laboratory Information Management System Closeout2021-05
Dept. of Public InstructionK12 STARS Infrastructure Upgrade StartupK12 STARS Infrastructure Upgrade Closeout2022-09
 ND Foods 4.0 StartupND Foods 4.0 Closeout2019-10
 ND Foods 5.0 Startup 2023-10
Information Technology Dept.Palo Alto Toolset StartupPalo Alto Toolset Closeout2020-06
 Statewide Longitudinal Data System Data Utilization Project StartupStatewide Longitudinal Data System Data Utilization Project Closeout2023-04
 Statewide Parcel Dataset StartupStatewide Parcel Dataset Closeout2021-08
Job Service North DakotaUnemployment Insurance Incremental Modernization Phase 1 Startup 2023-05
Office of Management and BudgetStatewide Budget System StartupStatewide Budget System Closeout2022-11
Retirement and Investment OfficeTeachers Fund for Retirement Pension Administration System Replacement Startup 2022-07

 

Iterative Projects or Programs

Agency
Iterative Startup/Closeout Report
Date
Dept. of Health and Human ServicesEligibility System Modernization (SPACES) - R1 Startup2015-12
 Eligibility System Modernization (SPACES) - R2/R3 Startup, R1/R2 Closeout2020-02
 Eligibility System Modernization (SPACES) - R4 Startup, R3 Closeout2020-10
 Eligibility System Modernization (SPACES) - R4 and Final Closeout2023-07
 Medicaid Management Information System (MMIS) Modernization Phase 1 Startup2022-05
 Public Health Systems Modernization - DaO/MAVEN/NDIIS Startup2022-02
 Public Health Systems Modernization - DMI/Vital Rec/eCR/DIS Startup, DaO/MAVEN/eCR/DIS Closeout2023-08
 Public Health Systems Modernization - StarLIMS Upgrade Startup2023-12
Dept. of Mineral ResourcesRisk-Based Data Management System Upgrade - R1 Startup2019-01
 Risk-Based Data Management System Upgrade - R2 Startup2019-04
 Risk-Based Data Management System Upgrade - R1 Closeout2019-08
 Risk-Based Data Management System Upgrade - R3 Startup, R2 Closeout2021-05
 Risk-Based Data Management System Upgrade - R3.1 Startup, Program Closeout2021-12
Dept. of TransportationDrivers License System Replacement (LEGEND) - BPM Startup2020-03
 Drivers License System Replacement (LEGEND) - BPM Closeout2020-03
 Drivers License System Replacement (LEGEND) - Drivers License System Startup2020-11
 Drivers License System Replacement (LEGEND) - MV Mobile App/MV Upgrade P1 Startup2020-11
 Drivers License System Replacement (LEGEND) - MV Mobile App/MV Upgrade P1 Closeout2020-12
 Drivers License System Replacement (LEGEND) - DDLSR Startup2022-06
 Drivers License System Replacement (LEGEND) - Drivers License System Closeout2022-11
 Drivers License System Replacement (LEGEND) - DDLSR Closeout2023-10
 Roadway Information Management System Replacement - BPM Startup2022-02
 Roadway Information Management System Replacement - BPM Closeout2023-03
 Website Uplift - R1/R2 Startup2023-03
 Website Uplift - R1/R2 Closeout, R3 Startup2023-11
Dept. of Public InstructionStatewide Automated Reporting System Rewrite - P1/P2 Startup, P1 Closeout2021-04
 Statewide Automated Reporting System Rewrite - P3 Startup2021-05
 Statewide Automated Reporting System Rewrite - P4/P5 Startup, P2/P3 Closeout2022-02
 Statewide Automated Reporting System Rewrite - P4/P5 Closeout2022-07
Dept. of Trust LandsIT System Replacement - Unclaimed Property Startup and Closeout2019-08
 IT System Replacement - Financial Mgmt and Accounting Startup and Closeout2020-10
 IT System Replacement - Surface Lands Startup2021-06
 IT System Replacement - Surface Lands Closeout, Minerals Startup2022-05
 IT System Replacement - Minerals Closeout2023-07
Job Service NDiUS (Unemployment Insurance) - Claimant Portal/Gov Model and Distributed Dev Startup2019-08
 iUS (Unemployment Insurance) - Program Closeout (cancelled)2021-12
Information Technology Dept.Enterprise Service Management Program 1 - Program Startup2021-05
 Enterprise Service Management Program 1 - Program Closeout2021-07
 Enterprise Service Management Program 2 - Service Catalog 3 Startup2022-02
 Enterprise Service Management Program 2 - Configuration Management Database Startup2022-07
 Enterprise Service Management Program 2 - Service Catalog 3 Closeout2022-09
 Lighthouse Program - P1 Startup2023-10
 ND Health Information Network Expansion - Program Startup2019-01
 ND Health Information Network Expansion Iterative Report2020-03
 ND Health Information Network Expansion Iterative Report2020-07
 ND Health Information Network Expansion Iterative Report2021-01
 ND Health Information Network Expansion Iterative Report2021-04
 ND Health Information Network Expansion Iterative Report2021-10
 ND Health Information Network Expansion - Program Closeout2021-12
 Statewide Interoperable Radio Network - P1G1 Startup2019-09
 Statewide Interoperable Radio Network - P1G2/P2G1/P2G2/P3G1 Startup2020-06
 Statewide Interoperable Radio Network - P1G3/P2G3 Startup2021-07
 Statewide Interoperable Radio Network - P1G1 Closeout2022-02
 Statewide Interoperable Radio Network - P3G2 Startup2022-05
 Statewide Interoperable Radio Network - P1G4/P2G4/P2G5 Startup2023-06
 Statewide Interoperable Radio Network - P3G2 Closeout2023.08
Office of Management and BudgetAndover Continuum EcoStruxure Security Experts Upgrade - ACES Startup2023-01
 Andover Continuum EcoStruxure Security Experts Upgrade - ACES Closeout2023-08
Secretary of StateElections - Voting System Replacement Startup2019-09
 Elections - Electronic Poll Book Startup/Voting System Replacement Closeout2021-02
 Elections - Electronic Poll Book Closeout2023-05
 File 2.0 - BPM/Campaign Finance/Central Indexing Startup and Closeout 2017-08
 File 2.0 - FirstStop P1/FirstStop Enhancement Startup and Closeout2019-10
 File 2.0 - FirstStop Notary Startup2020-03
 File 2.0 - FirstStop State Banks and State Credit Unions Closeout2022-02
Workforce Safety and InsuranceClaims and Policy System - R1 Startup2015-09
 Claims and Policy System - R2 Startup, R1 Closeout2016-05
 Claims and Policy System - R3/R4 Startup, R2/R3 Closeout2017-04
 Claims and Policy System - R5 Startup, R4 Closeout2017-12
 Claims and Policy System - R6 Startup2018-06
 Claims and Policy System - R5 Closeout2018-10
 Claims and Policy System - R7 Startup2019-07
 Claims and Policy System - R6 Closeout2020-03
 Claims and Policy System - R8 Startup2020-08
 Claims and Policy System - R7 Closeout2021-01
 Claims and Policy System - R9 Startup, R8 Closeout2021-11
 Claims and Policy System - R9 Closeout, R10 Startup2022-11
 Claims and Policy System - R11 Startup2023-07
 myWSI - R1/R2 Startup2017-07
 myWSI - R1/R2 Closeout2020-03
 myWSI - R3 Startup2020-03
 myWSI - R4 Startup2020-08
 myWSI - R3 Closeout2021-01
 myWSI - R4 Closeout, R5 Startup2021-11
 myWSI - R5 Closeout, R6 Startup2022-11
 myWSI - R7 Startup2023-07

Per records retention policy, once projects/programs are closed, the startup/closeout/iterative reports are kept for this biennium plus two previous biennia, then are deleted.

Accordion Section Title
Project Oversight Directional Statement

In 2004 the first standard for the Project Management of Information Technology Projects was published in order to formalize project management requirements within ND state government. To assist in ensuring compliance with the standard and applicable laws, the “Project Oversight” process was developed.

At first the oversight project analysts were an independent group that functioned in a role that could be likened to that of project management auditors. After years of functioning in this capacity, a strategic shift occurred in 2010 during which the Chief Information Officer (CIO) combined the oversight project management team with the internal NDIT project management office (PMO). The move was intended to position oversight analysts as partners with the project managers who manage the projects, providing guidance and insight in a proactive and collaborative fashion as opposed to an auditory fashion, in order to provide better service to the project environment.

This strategy continues today, with the PMO’s team leaders providing oversight support to their direct reports, and also to non-NDIT project managers.

Vision

To provide project management leadership and guidance in a collaborative and consultative format.

Mission

For IT projects with budgets of $500,000 and over – and for projects under $500,000 that the state CIO has determined require monitoring – ensure that the project management practices adhere to requirements established by N.D.C.C. § 54-59-32, by other relevant century code, and by state standard STD009-06.

Core Tasks for Executing the Vision and Mission

  • Establish guidance related to project management (e.g., creating and maintaining project management standards and reporting mechanisms)
  • Participate in the initiating, planning, executing and closing activities as a collaborative partner to help ensure project success
  • Serve as a voting member on the Executive Steering Committee
  • On behalf of the CIO, participate as one of the procurement collaboration staff
  • Review and provide feedback on project charters, project plans, project schedules, variance reporting, startup and closeout reports, post-implementation reports, and other project management deliverables
  • Monitor project status and create a report for the CIO that summarizes the health of all projects
  • Work with the CIO to identify projects for State Information Technology Advisory Committee (SITAC) and/or Legislative Information Technology Committee (LITC) review when budget or schedule exceeds a 20% variance to baseline
  • Review and provide feedback on project processes (e.g., risks, issues, change requests) on an ad-hoc basis

Oversight Structure

  • Oversight Analysts (OA) are the staff assigned to perform oversight activities
  • OAs are assigned to a project by the state CIO. The OA serves at the request of the CIO and establishes and conducts their work processes to fulfill the CIO’s obligations relating to project oversight under N.D.C.C. § 54-59-32 and STD009-06
  • Any OA assigned to a project will “meet the qualifications established by the department” per N.D.C.C. § 54-59-32.2
Accordion Section Title
Project Manager Qualifications for Major IT Projects

For major information technology projects, the project manager must be hired, assigned, and supervised through the NDIT Project Management Office.

For major information technology projects with a budget between $500,000 and $1 million, the project manager must demonstrate past experience managing at least one project of similar size, scale and complexity, or multiple projects of a lesser size, scale and complexity.

For major information technology projects with a budget over $1 million that requires only one state project manager and one vendor project manager, the state project manager is required to have previously managed an information technology project which has spanned a 12-month timeline, been subject to STD009-06, and had complexities requiring coordination of work between multiple entities. The project manager must hold the project management professional credential (PMP) and have sufficient experience in North Dakota project management practices or similar methodologies.

For major information technology projects with a budget over $1 million with multiple project managers (beyond a single state and single vendor project manager scenario), the primary project manager must have previously managed or co-managed an information technology project budgeted for at least $1 million, which must have spanned at least a 12-month timeline, been subject to STD009-06, and had complexities requiring coordination of work between multiple entities. The primary project manager must hold the project management professional credential (PMP) and have sufficient experience in North Dakota project management practices or similar methodologies.

The CIO determines if a project manager meets these qualifications.

Note: All project managers that are to work on a major IT project must submit SFN 60137 Qualified Project Manager Approval for review and approval by the state CIO. Completed forms may be submitted to project oversight for processing.

Accordion Section Title
Primary Project Manager Core Responsibilities

The following statement was developed by the “Enterprise Architecture Project Management Domain Team” in 2013. The domain team was a team of project managers from seven different state agencies that worked together to develop enterprise project management practices. These responsibilities are also written into the NDIT Project Management Statement of Work.

The primary project manager provides overall project management to the project that includes at a minimum the following:

  1. Ensures requirements of N.D.C.C. § 54-59-32 and other relevant century code are met
  2. Ensures requirements of STD009-06 are met
  3. Reviews and provides guidance and direction on project documentation and processes related to cost, schedule, scope, quality (e.g., project management, procurement documents)
  4. Participates in Executive Steering Committee as non-voting member
  5. Works with the procurement officer to facilitate the procurement process
  6. Acts as primary contact between project team and project sponsor or executive steering committee
  7. Acts as primary contact between vendors and project sponsor or executive steering committee
  8. Monitors and controls vendor contracts
  9. Validates project status updates before those updates are communicated
  10. Validates all project budget/schedule baselines and changes
  11. Validates vendor invoices prior to payment
  12. Secures acceptance and approval of deliverables
Accordion Section Title
Oversight-Related Century Code

54-59-23. Information technology projects - Reports.

1. An executive, legislative, or judicial branch agency, except for institutions under the control of the state board of higher education, shall report to the state information technology advisory committee according to guidelines developed by the department and reviewed by the state information technology advisory committee regarding the plan for and status of any information technology project that is estimated to cost more than five hundred thousand dollars.

2. During the life of the project, the agency shall notify the state information technology advisory committee if:

     a. At a project milestone, the amount expended on project costs exceeds the planned budget for that milestone by twenty percent or more; or

     b. At a project milestone, the project schedule extends beyond the planned schedule to attain that milestone by twenty percent or more.

3. A report under subsection 2 must specify corrective measures being undertaken to address any cost or time of completion issue. If the agency has not taken adequate corrective measures within ninety days after the report, the agency shall submit a report to the legislative management's information technology committee regarding the project.

4. Upon completion of the project, the agency shall notify the state information technology advisory committee if:

     a. The budget for the project exceeded the original budget by twenty percent or more; or

     b. The final project completion date extended beyond the original project scheduled completion date by twenty percent or more.

54-59-32. Major information technology projects - Appointment of executive steering committees.

1. An executive branch state agency, excluding institutions under the control of the state board of higher education, proposing to conduct a major information technology project as described in subsection 10 of section 54-35-15.2, the department, and the office of management and budget, in consultation with the attorney general, shall collaborate on the procurement, contract negotiation, and contract administration of the project. The agency, the department, and the office of management and budget, in consultation with the attorney general, shall approve the solicitation, contract, or agreement, and any amendments relating to the project before submission to the executive steering committee as provided in subsection 3.

2. The procurement officer and primary project manager for a major information technology project must meet the qualifications established by the department and the office of management and budget.

3. An executive steering committee must be appointed to oversee each major information technology project. The agency project sponsor shall serve as chairman of the committee. The executive steering committee must consist of the director of the office of management and budget or a designee of the director, the chief information officer or a designee of the officer, the head of the agency contracting for the project or a designee, the project sponsor, and a large project oversight analyst designated by the chief information officer. The executive steering committee shall monitor the overall status of the project and review project decisions, including negotiation and execution of contracts, approval of project budgets, implementation of project schedules, assessment of project quality, and consideration of scope changes. Any project decision declared by a member of the committee to be a major project decision requires at least four affirmative votes.

4. An agreement or contract, including an amendment, revision, or scope change, for a major information technology project may not be entered unless signed by the head of the contracting agency or a designee and the chief information officer or a designee of the officer.

54-35-15.2. Information technology committee - Powers and duties.

The information technology committee has continuing existence and may meet and conduct its business during the legislative session and in the interim between sessions. The committee shall:

1. Meet at least once each calendar quarter.

2. Receive a report from the chief information officer of the state at each meeting.

3. Review the business plan of the information technology department.

4. Review macro-level issues relating to information technology.

5. Review the activities of the information technology department.

6. Review statewide information technology standards.

7. Review the statewide information technology plan.

8. Review information technology efficiency and security.

9. Review established or proposed information technology programs and information technology acquisition by the executive and judicial branches.

10. Except as provided in subsection 11, receive and review information, including a project startup report summarizing the project description, project objectives, business need or problem, cost-benefit analysis, and project risks and a project closeout report summarizing the project objectives achieved, project budget and schedule variances, and lessons learned, from the information technology department and the affected agency regarding any major information technology project of an executive branch agency. For the purposes of this subsection, a major project is a project with a total cost of five hundred thousand dollars or more.

11. a. Receive and review information, including a project startup report summarizing the project description, project objectives, business need or problem, cost-benefit analysis, and project risks and a project closeout report summarizing the project objectives achieved, project budget and schedule variances, and lessons learned, from the state board of higher education regarding any major project of the state board of higher education or any institution under the control of the state board of higher education if the project:

     (1) Significantly impacts the statewide wide area network, including the campus access routers;

     (2) Impacts the statewide library system; or

     (3) Is an administrative project. An administrative project is a project that directly collects, aggregates, modifies, stores, or reports institutional student, financial, or human resources records or data and is provided primarily for administrative purposes.

     b. For the purposes of this subsection, a major project is a project with a total cost of five hundred thousand dollars or more.

12. Receive and review information from the information technology department and the affected agency regarding any information technology project of an executive branch agency with a total cost of between one hundred thousand and five hundred thousand dollars as determined necessary by the information technology department.

13. Receive a report from the chief information officer regarding the recommendations of the state information technology advisory committee relating to the prioritization of proposed major information technology projects and other information technology issues.

14. Receive and review information, including a project startup report summarizing the project description, project objectives, business need or problem, cost-benefit analysis, and project risks and a project closeout report summarizing the project objectives achieved, project budget and schedule variances, and lessons learned, from the affected legislative or judicial branch agency regarding any information technology project of the legislative or judicial branch with a total cost of five hundred thousand dollars or more.

15. Receive information from the state board of higher education regarding higher education information technology planning, services, and major projects.

54-35-15.3. Information technology project quality assurance – Information technology committee review - Suspension of funds.

The information technology committee may review any information technology project or information technology plan. If the committee determines that the project or plan is at risk of failing to achieve its intended results, the committee may recommend to the office of management and budget the suspension of the expenditure of moneys appropriated for a project or plan. The office of management and budget may suspend the expenditure authority if the office of management and budget agrees with the recommendation of the committee.

54-35-15.4. Information technology committee - Information technology reviews.

The information technology committee may request the state auditor to conduct an information technology compliance review. The review may consist of an audit of an agency's information technology management, information technology planning, compliance with information technology plans, and compliance with information technology standards and policies or an audit of statewide compliance with specific information technology standards and policies.

54-10-28. Information technology responsibilities.

The state auditor may:

1. Conduct information technology compliance reviews, as determined necessary by the information technology committee, by conducting individual agency audits of information technology management, information technology planning, compliance with information technology plans, and compliance with information technology standards and policies and conducting statewide agency audits of compliance with specific information technology standards and policies.

2. Consult with the information technology department on audits of compliance with information technology plans and compliance with information technology standards and policies.

3. Participate in the information technology department's enterprise architecture process for developing information technology standards and policies.

4. Monitor major information technology projects for compliance with project management and information technology standards and policies.

5. Present results of information technology compliance reviews to the information technology committee and the state information technology advisory committee.