Purpose
Records will be migrated to ensure business continuity and to meet business and regulatory requirements.
Standard
State agencies must migrate electronic records to a format that can be accessed with available technology without the loss of information.
Definition
Access - Easily locate, view and use.
Record - Document, book, paper, photograph, sound recording or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business.
Policy
Stored records will be migrated as necessary to ensure access when needed.
Scope
This standard applies to all executive branch state agencies including the University Systems Office but excluding other higher education institutions, i.e. campuses and agricultural and research centers.
Statement of Commitment
North Dakota's CIO/CTO directs that IT Policy be created to establish statewide information technology policies and standards as defined within ND Century Code (Chapter 54-59-09).
Non-Compliance
Non-compliance with this standard shall be reported to the Office of the State Auditor.